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Location Tracking

How to Turn On Location Tracking in QuickBooks Online

Location tracking lets you tag transactions with a location (a region, store, department, or entity) so you can break your reports out by location. It's a one-time setting, and it takes about a minute to turn on. Location tracking requires QuickBooks Online Plus or Advanced.

Steps

  1. Open Account and settings

    Click the Settings (gear) icon in the top-right corner, then choose "Account and settings" under Your Company.

    QuickBooks Online Settings menu with Account and settings highlighted under Your Company
  2. Turn on "Track locations" under Advanced → Categories

    Open the Advanced tab, find the Categories section, and click Edit. Toggle on "Track locations," then click Save. This makes Location available as a column and filter across your reports.

    QuickBooks Online Advanced settings Categories section with the Track locations toggle on
  3. Choose how to label locations

    Under "Location label," pick the word that fits your business: Location, Business, Department, Division, Property, Store, or Territory. It only changes the label QuickBooks uses; the tracking works the same either way.

    QuickBooks Online Location label dropdown showing Business, Department, Division, Location, Property, Store, and Territory

See also

How to build a Profit and Loss by locationHow to build a Balance Sheet by locationHow to set up class tracking in QuickBooks Online

Frequently asked questions

Which QuickBooks Online plan do I need for location tracking?

Location tracking is available on QuickBooks Online Plus and Advanced. It is not included in Simple Start or Essentials.

What's the difference between locations and classes?

Locations tag the whole transaction (where it happened), while classes can tag individual lines (what kind of activity). Many businesses use locations for sites or entities and classes for departments or programs.

Can I rename the location label later?

Yes. Return to Advanced → Categories and change the Location label at any time. It only changes the wording QuickBooks shows; your existing location data stays intact.

Tired of rebuilding reports? Need more customization?

Retriever pulls QuickBooks Online reports like this one into Google Sheets on a schedule. They refresh on their own, and once the data is in Sheets you can pivot, chart, and customize it far beyond QuickBooks' fixed report layouts.

See how Retriever works

Related report guides

Profit and Loss by LocationBalance Sheet by LocationClassic vs Modern View Reporting

Questions about this report? Reach out at aubrey@retrieverhq.com.